POSITION SUMMARY:

The Marketing Communications Specialist supports the planning and delivery of EMEA marketing communications by coordinating project intake, maintaining schedules and workflow systems, supporting content and asset management, and tracking review and approval activities.

Working within priorities agreed with the Marketing Communications Manager and in close collaboration with the MarComms Supervisor, the role takes responsibility for routine coordination and follow-up. The coordinator maintains accurate project information, follows up outstanding actions, and flags missing inputs, dependencies and delivery risks early.

The position works closely with Product Marketing, Events and Conventions, Sales, Medical Affairs, US and Global Marketing, Regulatory, Compliance and external partners to support coordinated campaigns and timely delivery of approved materials..

ESSENTIAL FUNCTIONS OF THE POSITION:

• Coordinate marketing communications requests through the agreed intake process, check that required briefing information is complete, and follow up missing inputs before requests progress for assessment and scheduling.

• Maintain accurate project records in monday.com or equivalent workflow systems, including agreed deliverables, owners, effort estimates, milestones, dependencies and review status.

• Support quarterly campaign planning and rolling delivery schedules by gathering updates from Product Marketing, Events and Conventions, and other stakeholders, and flagging missing inputs or conflicting deadlines.

• Coordinate project meetings, document decisions and agreed actions, and follow up with stakeholders to support delivery against agreed timelines.

• Support social content coordination by collecting copy and creative assets, maintaining the content calendar, and preparing monthly approval packs against agreed submission deadlines.

• Help identify existing EMEA, US and global assets for potential reuse or adaptation, obtain relevant source files, and record the agreed approach and required changes.

• Coordinate the collection of consolidated stakeholder feedback, maintain revision records, and escalate changes to agreed scope, timing or creative direction to the MarComms Supervisor or Manager.

• Support the Marketing Compliance Review (CMR) process by preparing submissions, tracking review comments and required changes, maintaining approval records, and checking that final files correspond to the approved version before distribution or publication.

• Maintain marketing asset libraries and approved content repositories, including accurate records of source files, ownership, versions, markets, languages and documented approval or usage information.

• Support inventory tracking and distribution of marketing collateral, congress materials, promotional items and exhibition assets.

• Coordinate routine production, printing, warehousing, fulfilment and replenishment activities within agreed requirements, working with vendors and internal stakeholders to track progress and escalate delays.

• Assist with purchase order tracking, invoice follow-up and project expenditure documentation, highlighting discrepancies or outstanding actions to the relevant team member.

• Prepare routine project and workflow reports, highlighting upcoming workload, overdue actions, approval delays and other issues requiring attention.

• Identify and suggest improvements to briefing, documentation, asset management and day-to-day coordination processes.

BASIC QUALIFICATIONS:

• Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent practical

• Experience in marketing coordination, communications, project administration or a related support role.

• Demonstrated ability to coordinate multiple activities, follow up stakeholders and maintain accurate records against agreed deadlines.

• Ability to take responsibility for routine tasks within agreed priorities, recognize competing demands and escalate issues appropriately.

• Experience maintaining project information in workflow, project management or collaboration systems.

• Clear written and verbal communication skills, including the confidence to request missing information and clarify actions with stakeholders.

• Strong attention to detail and proofreading skills, with the ability to maintain consistency across copy, assets, versions and project documentation.

• Fluent in spoken and written English (additional languages are a benefit)

• Ability to travel up to 10%.