Executive Corporate Assistant
Eqvilent
Remote
- Sort the founder’s corporate mailbox, route cases to the responsible teams, and track each one until it is closed.
- Manage the calendar and daily plan, including calls and meetings across multiple time zones.
- Organize internal and external meetings, online and in person, with preparation and follow-up.
- Set up the founder’s task management system: choose the tools, structure it, keep it current.
- Coordinate cross-team projects and the other assistants supporting the leadership team.
- Plan travel and organize events.
- Handle commercially sensitive information.
- 3+ years of experience as an Executive Assistant in an international company.
- Fluent Russian and English.
- Working hours that overlap substantially with GMT+4.
- Hands-on experience with task management tools and confident work in spreadsheets.
- Judgment about what you decide yourself and what goes to the founder, and willingness to act on the first group without asking.
- A habit of closing loops: you finish things, not just remind about them.
- Ability to spot problems early and deal with them before they escalate.
- Readiness to travel for business at least twice a year.
- Fully remote, with access to company offices if you want to use them.
- Close view of how decisions are made at founder level.
- Varied projects that come directly from the founder, with a clear scope and a clear result.
- Direct access to internal teams and resources, so you can get things done without waiting on approvals.
- Modern working stack: company-wide LLM tools for daily work, Slack for internal communication, and room to introduce new tools where they save time.
- Room to grow professionally.
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