Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in the London office, the Office Services & Copy Centre Assistant will work with Lawyers and Staff in the London office, other GD&C management and administrative staff, external contractors and suppliers.

Responsibilities include:

• Working in the capacity of a firm representative. Reporting all relevant information and observations made whilst in the course of carrying out duties. Projecting a professional image of the firm both internally and externally.
• Providing copy center and office services assistance to the Partnership and its staff in the London office.
• Assisting the Office Services Supervisor with copying, scanning and printing requirements from any of the GDC offices worldwide.
• Providing an internal collection and delivery service to the London office.
• Booking and arranging courier services for Lawyers and Staff.
• Collection of recycling and confidential waste from the copy centers and that the copying devices are fully operational and ready for use.
• Proactively report premises related issues to the FOSM.
• Meet and escort contractors around the office on an ad hoc basis.
• Assist lawyers with ad hoc tasks when required.
• Any other ad hoc duties as required and directed by the FOSM, including occasional room moves.

Qualifications:

• Ability to work on own initiative as well as be part of a busy and fast paced team also ability to think clearly and logically in an emergency and remain calm under pressure.
• Ability to undertake multiple tasks and prioritise accordingly
• Excellent customer service levels.
• Strong communication skills; ability to communicate with people at all levels and good attention to detail essential.
• Customer focussed and professional demeanour.
• Good interpersonal and team skills.
• Flexibility with hours of work. (8:00 - 19:00 Monday to Friday on a 40 hours shift basis)

Experience:

• MS Office 365 - including Word, PowerPoint, Outlook and Excel.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.