Material Coordinator - DH Pace Company, Inc.

Hybrid Work Eligibility | 100 Years in Business | Advancement Opportunities

DH Pace Company, Inc. is hiring an Material Coordinatorto join our Nationwide Service Team in Olathe, KS. As a Material Coordinator on our National Accounts Material Management team, you'll make sure the right material gets to the right place at the right time. You'll execute and maintain material purchasing, item data, and supplier coordination for our National Accounts dock equipment, dock door, and hollow metal (HM) programs, supporting our national customers.

What You'll Do

CapEx / Dock & Door Program Support

• Place and track purchase orders for national account CapEx programs
• Support program management with status updates and logistics coordination
• Support dock and door programs for national accounts
• Manage hotlist distribution and damage follow-up
• Monitor vendor and supplier performance, including delivery, quality, and lead times

Hollow Metal & Production Support

• Purchase materials for HM CapEx and HM stock programs
• Create and maintain items in the ERP, including locations, cycle counts, min/max levels, and labels
• Resolve receiving issues such as over/under shipments, RMAs, and vendor credits
• Support HM production setup, including shop coordination and material planning
• Track supplier performance and flag concerns to leadership

Related Administrative Duties

• Create, issue, and follow up on purchase orders, confirming pricing and delivery dates with suppliers
• Process requisitions from Sales, Project Management, and Production, and obtain and compare supplier quotes
• Track open orders, expedite late shipments, and keep internal stakeholders informed
• Reconcile receipts against POs and packing slips, and work with Receiving and Accounts Payable to resolve invoice discrepancies
• Process RMAs, returns, and supplier credits through completion
• Maintain accurate item master, pricing, and supplier records
• Prepare reports and trackers on open POs, supplier performance, and program status
• Keep purchasing documentation organized and audit-ready
• Respond to internal and supplier inquiries, join team and supplier meetings, and contribute to SOPs and process improvements

What You Bring

• Some college coursework preferred (business, supply chain, project management, or a related field); equivalent experience welcome
• 1–3 years in purchasing, material coordination, inventory, project coordination, or a related role
• Experience with any ERP system; IFS is a plus
• Strong attention to detail and organization across multiple programs and deadlines
• Clear, professional communication with suppliers and internal teams (Sales, Project Management, Production, Logistics, Accounting)
• Proficiency in Microsoft Office, especially Excel
• Interest in project management and process improvement

Nice to have: Familiarity with dock equipment, overhead doors, hollow metal, or door hardware; experience with National Account or rollout programs.

Work Environment

Primarily office-based in a climate-controlled setting, with some exposure to the warehouse environment. Ability to lift 50 lbs. Minimal to no travel.