Alternative Investment Reporting Associate

The Alternative Investment Reporting Associate performs a series of processes to ensure data accuracy across multiple systems. This role is critical to the firm's client reporting, billing, and management-level reporting ecosystem and requires an individual who is organized, detail-oriented, solution-oriented, and reliable.

Job Responsibilities

• Process and maintain alternative investment data across the firm's reporting ecosystem, including account statements, capital call notices, distribution notices, and tax documents (K-1s and tax estimates).
• Download, organize, and archive fund documents in the firm's document management system, and load documents into the firm's alternative investment data platform for extraction and processing.
• Update market values, capital activity, and transaction data in the firm's portfolio reporting system, ensuring information is accurate and current for client reporting, billing, and management-level reporting.
• Prepare capital call funding spreadsheets, obtain current cash figures, and coordinate with internal teams to support timely funding of capital calls.
• Track and update document receipt dates and processing status, ensuring deadlines are met and records remain current.
• Perform daily reconciliations and monitor delinked or unlinked accounts, investigating and resolving discrepancies.
• Conduct performance audits following data updates and system syncs, checking for typos, missing information, and incorrect data, and correcting issues as identified.
• Distribute K-1s, tax estimates, and other fund communications to advisors, client service associates, and the tax team.
• Support recurring reporting cycles, including weekly/bi-weekly margin processes, aggregation status reports, and new and closed account/group review reports.
• Provide quarter-end reporting support, including preparation, report generation, report posting, and issue correction.
• Respond to internal service requests, including copies of statements, capital call notices, and distribution notices, with timely and accurate follow-up.
• Communicate with fund managers, fund administrators, and custodians to obtain missing statements and notices, verifying that documents received reconcile to expected account sets.
• Monitor internal task queues and workflow systems for alternative investment update requests.
• Identify operational process improvements and contribute to productivity and efficiency initiatives that drive exceptional client service and risk mitigation.
• Assist with recurring audits, reporting, and projects as needed.

Qualifications

• Required: 1-3 years of experience in financial services, wealth management, or investment operations.
• Bachelor's degree in finance, accounting, business administration, or a related field (or equivalent work experience).
• Familiarity with alternative investments (e.g., private equity funds, private real estate funds, and hedge funds) and related documents such as capital call notices, distribution notices, and K-1s preferred.
• Experience with portfolio management, performance reporting, or alternative investment data platforms is a plus.
• Proficiency in Microsoft Excel and ability to learn new applications quickly.
• High attention to detail and strong organizational skills.
• Ability to work in a fast-paced environment while managing recurring deadlines and multiple concurrent processes.
• Ability to work independently and take initiative while also being a team player.
• Solution-oriented mindset with excellent problem-solving and troubleshooting skills.
• Reliability and consistency in executing recurring daily, weekly, and quarterly processes.
• Excellent written and verbal communication skills, with the ability to interact professionally with advisors, internal teams, fund managers, and fund administrators.
• Adaptability and ability to learn new concepts and systems quickly.
• Ability to collaborate with teammates to accomplish daily deliverables.

This position is a non-exempt position. The annualized base pay range for this role is expected to be between $65,000-$70,000 base salary compensation range. Actual base pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set. The base pay is just one component of the total compensation package. Other rewards may include an annual cash bonus and a comprehensive benefits package, including but not limited to medical, dental, vision, life insurance, and 401(k). Please note that the job title is subject to change based on the selected candidate’s experience and education.

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