Job Purpose

The Accounts Payable Specialist reports to the Accounts Payable Supervisor and will provide direct support for processing various types of accounts payable transactions with a high level of accuracy.  

Responsibilities

• Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely. 

• Enter invoices for a specific set of entities. 

• Provide customer service for specific entities. 

• Receive and reconcile invoices to purchase orders. 

• Obtain appropriate approval for payment of invoices received that do not have a purchase order number. 

• Ensure transactions comply with financial policies and procedures. 

• Responsible for the accurate coding and timely processing of invoices, including imports from other programs. 

• Manage the departmental mailbox 

• Investigate and resolve all discrepancies associated with the processing of invoices. 

• Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Corporate AP Manager. 

• Responsible for vendor correspondence. 

• Reconcile vendor statements and resolve discrepancies. 

• Other tasks as assigned. 

Required Qualifications

• At least 2 years relevant experience in Accounts Payable. 

• Meticulous and self-motivated individual with good interpersonal skills. 

• Ability to meet tight deadlines and manage high volume transactions. 

• Excellent written and verbal communication skills. 

• Ability to multi-task. 

• Open to change and willing to learn new skills. 

• Ability to follow up on pending issues. 

• Analytical and problem-solving skills. 

• Attention to detail and high level of accuracy. 

• Demonstrated ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures. 

• Motivated self-starter. 

• Computer skills including the ability to operate computerized accounting and Microsoft Office programs. 

• Ability to maintain confidentiality concerning financial data. 

• Demonstrated ability to work cooperatively with all levels of staff.