Executive Assistant To Executive Vp
Okx
Hong Kong
Who We Are
What You’ll Be Doing
- Provide comprehensive executive and administrative support to the EVP - Global Markets and Marketing, enabling them to operate efficiently and remain focused on key priorities.
- Manage a complex calendar across multiple time zones, exercising sound judgment when prioritizing meetings, appointments, and competing demands.
- Coordinate domestic and international travel, including flights, accommodation, ground transportation, detailed itineraries, and visa arrangements.
- Coordinate internal and external meetings, conferences, business events, and other executive engagements.
- Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up actions as required.
- Manage expenses, invoices, purchase requests, and other administrative documentation accurately and promptly.
- Partner closely with internal teams and other administrative professionals to ensure effective coordination and seamless support across the business.
- Anticipate the executive’s needs, proactively resolve scheduling and logistical issues, and ensure important commitments and actions remain on track.
- Handle confidential, commercially sensitive, and personal information with the highest degree of discretion and professionalism.
What We Look For In You
- Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite executives, investment professionals, or other senior leaders.
- A degree, diploma, or equivalent combination of education and relevant professional experience.
- Experience in asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced and rapidly changing environment.
- A proactive, resourceful, and solutions-oriented mindset, with a strong sense of ownership and the ability to anticipate needs.
- Excellent attention to detail and a consistent track record of delivering accurate, high-quality work.
- Strong written and verbal communication skills, with the confidence to engage professionally with diverse internal and external stakeholders.
- Sound judgment and proven ability to manage confidential communications and sensitive matters with discretion.
- Ability to work independently, adapt quickly, and remain calm and effective under pressure.
- Proficiency with productivity and collaboration tools such as Microsoft Office, Google Workspace, and calendar and expense-management platforms.
- Flexibility to support urgent matters across different time zones when reasonably required.
Perks & Benefits
- Competitive total compensation package
- L&D programs and Education subsidy for employees' growth and development
- Various team building programs and company events
- Wellness and meal allowances
- Comprehensive healthcare schemes for employees and dependants
- More that we love to tell you along the process!
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