Job Title: Curriculum Coordinator

Work from Home (WFH) - Remote work must be performed while residing in California, New Mexico, Florida, or Massachusetts

Reports to: Curriculum Manager

Status: Exempt

Employment Type: Full-Time

Summary:

This role is responsible for overseeing administrative and compliance functions related to curriculum development, exercising discretion and judgment in ensuring academic quality and compliance with institutional and accreditation standards

Administrative Tasks:

• Oversee and evaluate the status of course content creation projects, both new development and course updates, identifying priorities and making recommendations to ensure timely completion. Follow up regularly with content creators to keep deliverables on schedule
• Support the Canvas Team to coordinate the creation of course shells for new and updated courses
• Direct and recommend course scheduling strategies, optimizing for common courses across programs, and advising academic leadership on improvements. Identify delays in content creation and update timelines and communicate proactively with the Dean and Curriculum Manager
• Maintain and update curriculum documentation and procedures, establishing standards and recommending revisions to improve efficiency and compliance. Quarterly review of course and program records for completeness, accuracy, and compliance

Compliance Tasks:

• Conduct reviews and evaluations of submitted course materials to ensure they meet established internal standards and guidelines, making determinations if revisions are required
• Ensure and confirm that courses meet standards for instructional time and student engagement per federal and accreditation guidelines, resolving discrepancies if necessary
• Leads the continuous improvement of content creation and update workflows and documentation
• Maintain and update various tracking tools and systems to monitor content creation and Canvas course build progress and provide timely, accurate information to Deans, Associate Deans, and the Canvas Team
• Assist in maintaining compliance with accreditation related to instruction and the quality of education
• Review and approve instructional materials provided by content creators to ensure proper citation, licensing, and adherence to fair use policies; make determinations and flag potential copyright concerns and work with faculty and academic teams to resolve issues before course launch

Qualifications:

• Bachelor’s degree required, must be from an accredited institution
• Experience in higher education, curriculum management, accreditation compliance, or related professional-level work preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Basic data reporting and spreadsheet management skills
• Proficiency in Microsoft Office Suite (Excel, Word, Teams) and familiarity with learning management systems (LMS)
• Preferred experience in education administration, academic operations, curriculum development, or a related field
• Preferred experience working with course development projects or Higher Educational content updates
• Familiarity with course scheduling and academic calendar planning is preferred
• Knowledge of instructional design is preferred
• Self-motivated with a strong work ethic; dedicated to quality, quantity, and timeliness of results
• Able to handle sensitive information with a high degree of confidentiality
• Demonstrated ability to anticipate needs and exercise independent judgment
• Detail oriented, excellent analytical and problem resolution skills
• Exhibits a high degree of flexibility in adapting to a rapidly changing environment
• Position may require work responsibilities outside of normal business hours to accommodate business needs and deadlines
• Work independently with minimal supervision, with a high level of dependability
• Ability to multitask
• Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals and contribute to a positive and inclusive culture
• Commitment to fostering an inclusive and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives
• Knowledge of current trends, best practices, and didactic approaches in higher education
• Demonstrated ability to deliver engaging and effective lesson plans that meet the diverse needs of students
• Strong communication skills, both verbal and written, with the ability to effectively convey information and interact with students, colleagues, and others
• Possess high ethical standards, being an example of professionalism to others
• Compliance with all college policies, procedures, and regulations, including those related to academic integrity, student conduct, and instructional delivery
• Must be able to embody CIAT’s mission, vision, purpose and values

Values

Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. When identifying company values, it is important that those values are being demonstrated in the course of business each day. Our values set expectations for how employees and managers interact with every person while representing the company.

• We are passionate about education and student success
• We value integrity and excellence in our employees and students
• We treat ourselves and our students with dignity and respect
• We believe in and encourage innovation at our school to better help our students succeed
• We have a customer centric focus and we want people highly committed to achieving goals, where our success equals student’s success
• We are accountable for our actions and focus on improvements moving forward
• We have a growth mindset with a sincere belief that every student can do better and achieve their goals
• We expect every employee to be an example of conduct and professionalism, being a role model to students and colleagues
• We commit to an inclusive and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives
• We foster lifelong learning and professional development

Supervisory Responsibility

This position does not have supervisory responsibilities.

Location This is a remote position. Work must be conducted in locations that have been approved by the company. Company authorization is necessary for relocation or work from other locations, even if temporarily.

Position Type and Expected Hours of Work

Days and hours of work are Monday-Thursday: 9:00am-6:00pm and Friday: 8:00am 5:00pm PST. Occasional weekend and evening hours may be required.

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

• Essential functions of this role require sitting for extended periods of time
• Ability to type, use a computer to search for information and input information while speaking on the phone is required
• The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
• The employee will be required to compute simple to simple mathematical calculations as a normal part of this rol

Work Environment

While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment.

Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. Expectations regarding work hours, availability, and time tracking will be clearly communicated and must be adhered to.

The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodation and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.

This remote work policy is designed to comply with all relevant local, state, and federal laws.

AAP/EEO Statement

California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.