About the role

Procurement Operations is the front door for buying at Anthropic. We sit inside Finance Operations and own the path from “I need to buy something” to a signed agreement, an accurate purchase order, and clean spend data at month end.

We are hiring a Procurement Operations Business Partner to own that path for our technology spend: business applications, SaaS tools, cloud and infrastructure services, and the engineering and developer tools our teams build with. This portfolio is software heavy: new tools evaluated and onboarded regularly, licenses that renew on their own schedule, and vendors billed on seats, usage, or tiered subscription terms rather than a single invoice. You will be the person who makes buying software feel simple to the teams who depend on it and reliable to the Finance stakeholders behind it. This is a high-volume role with an accounting core. You ensure every software purchase in your portfolio is coded, dated, received, and accrued correctly, so spend is right in the books every month. Expect a steady queue of new tool requests, renewals, and license changes, and expect to be the person Accounting trusts on all of it.

We use Claude as part of our daily workflow and are looking for someone who wants to help define what an AI-native procurement operations function looks like, including how AI changes intake, contract and security review, vendor coordination, and requester support.

Responsibilities

Own the purchasing process

• Manage a high volume of purchase requests, renewals, and license changes each month across the organization, keeping speed and accuracy high at the same time.

• Serve as the primary procurement partner for the teams buying in your categories, guiding requesters from initial request to signed agreement and issued purchase order.

• Review every purchase request in your portfolio for the things that matter downstream: the right vendor record and contracting entity, complete commercial documents, correct spend categorization and service dates, and the approvals the purchase actually needs.

• Determine what else each request requires before it can move, whether that is an order form, a data privacy review, or a third party risk assessment, and route it to the right reviewers the first time.

• Partner with Security to run a vendor security review on every new tool and at every renewal, and hold the line that nothing goes live without one.

• Launch and track contract review with Legal, keep it moving, and confirm the executed agreement supports the purchase order before it is issued.

• Structure purchase orders so they match how the vendor bills (seat-based, usage-based, tiered subscription, or flat annual fee) and how Accounting needs to see the spend, with the right GL account, cost center, and service period on every line. Manage renewals, true ups, and seat count changes over the life of each agreement.

• Track license counts and renewal dates across your portfolio so nothing auto-renews or lapses by surprise, and flag underused or overlapping tools to budget owners ahead of the next renewal cycle.

Financial completeness and accuracy

• Code every purchase order correctly at creation, including GL account, spend category, cost center, and service period, and understand how each choice lands in the financials (expense versus prepaid, annual versus monthly recognition).

• Work the hard cases with Accounting: multi year subscriptions paid upfront, mid term seat additions, true ups, credits, and contracts amended mid cycle.

• Own the open purchase order book: receipts recorded against actual delivery, periodic reviews, stale line cleanup, coding corrections, and timely closures, so PO, receipt, and invoice agree.

• Serve as the first line reviewer for month-end accruals on your portfolio, gathering estimates from vendors and budget owners for variable spend and confirming or correcting proposed amounts so Accounting can close on time.

• Partner with Accounts Payable to resolve invoice holds, PO mismatches, and receiving questions so vendors are paid on time and spend lands where it belongs.

• Support audit and reporting requests that touch your portfolio, including commitment schedules and control evidence, with data you can stand behind.

Be the front door

• Be visible and responsive in your teams' Slack channels and office hours; answer routine purchasing questions quickly and escalate real blockers with context.

• Apply purchasing policy consistently and explain the why, including approval thresholds, signature authority, and when an exception is and is not available.

• Translate procurement, legal, security, and finance requirements into plain language for engineers, IT, and business stakeholders, and carry their operating reality back to those teams so controls fit the work.

• Keep a regular check in with your highest volume teams so upcoming purchases and renewals are visible early and nothing urgent arrives as a surprise.

Continuous improvement

• Maintain the playbooks, intake guidance, and standard operating procedures for your portfolio so the path is repeatable and does not live in one person's head.

• Identify manual steps, repeat questions, and failure points and fix them, including where Claude and workflow automation with AI can take work off requesters and the team.

Minimum qualifications

• Proven track record of owning a high-volume purchasing portfolio end-to-end in a procure-to-pay and intake platform.

• Solid working knowledge of accrual accounting as it applies to purchasing: accruals and reversals, service period and cutoff, prepaid versus expense, and GL and cost center coding. You can explain how a purchase order becomes an entry in the general ledger.

• Experience buying and managing software or SaaS at scale, including seat-based, usage-based, and tiered subscription billing models.

• Experience owning the tool and vendor lifecycle end to end, from intake through security review, contracting, renewal, and sunset, with the judgment to know when to push a request through and when to slow it down.

Preferred qualifications

• 7+ years of procurement operations, purchasing, or vendor operations, including time supporting IT, engineering, or business systems teams.

• Background in accounting, accounts payable, or a month-end close process.

• Direct experience with Zip, Workday Financials, and Ironclad.

• Prior ownership of month-end accrual review or open PO reconciliation for a large, variable spend portfolio.

• Experience with software asset management or license optimization, including identifying underused or redundant tools.

• Experience designing tiered intake or approval frameworks that sped up low risk purchases without weakening controls.