Mission:

• Provide financial controlling and administrative support to the Engineering Center (Product and Manufacturing team) across the United States and Mexico.
• The position will dedicate approximately 60% of its activities to financial controlling, reporting, and budget management, and 40% to purchase order management, executive assistance, and administrative coordination.
• The role will work closely with Engineering leadership, department managers, Finance, HR, IT, Purchasing, and other support functions to ensure accurate financial monitoring and efficient day-to-day operations of the Engineering Center.

Main Activities:

Finance & Controlling | Approximately 60%

• Manage and monitor the Engineering Center budget
• Prepare and maintain monthly financial reports and dashboards, including budget versus actual cost analysis.
• Collaborate with the U.S. and Mexico Finance teams to review monthly results, identify cost deviations, and support corrective actions.
• Prepare quarterly financial forecasts and budget reforecasts for the Engineering Center.
• Coordinate the annual budget and strategic planning process with Engineering department heads and Finance.
• Maintain and consolidate headcount, workforce cost, and organizational data for Engineering center
• Monitor Engineering hours booked to projects and cost centers and prepare monthly reporting.
• Control SAP project hours and Engineering cost-center allocations, comparing budgeted hours with actual consumption.
• Support department managers with financial analysis and reporting to improve cost visibility and budget control.
• Develop and maintain financial tracking files, reports, and dashboards using Excel and, when applicable, Power BI.

Purchase Orders & Vendor Administration | Approximately 25%

• Create and manage purchase orders (POs) for Engineering activities, subcontractors, suppliers, and other departmental needs.
• Coordinate purchase requests, approvals, PO issuance, invoice processing, and follow-up payment.
• Work with Purchasing, Finance, Accounts Payable, suppliers, and internal requestors to resolve PO or invoice discrepancies.
• Track Engineering commitments and expenditures to ensure alignment with approved budgets.
• Maintain accurate records of POs, invoices, supplier commitments, and related financial documentation.

Executive & Administrative Support | Approximately 15%

• Provide executive administrative support to the Engineering Director and general administrative support to the Engineering organization.
• Coordinate business travel arrangements and related administrative activities for the Engineering Director and support the Engineering team when required.
• Maintain and update Engineering organization charts and department information.
• Coordinate new employee onboarding, working with managers, HR, IT, and other support functions.
• Facilitate coordination among Engineering teams and corporate support functions.

Requirements:

Education & Experience:

• Bachelor’s degree in Business Administration, Finance, Accounting, Management, or a related field.
• Preferably 2 to 3 years of experience in finance, business administration, controlling, purchasing support, or executive/administrative assistance.
• Experience in an engineering, manufacturing, or automotive environment is a plus.
• Technical Skills
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, and Outlook.
• Good working knowledge of SAP, particularly for cost-center monitoring, project hours, purchase orders, and cost tracking.
• Experience with financial reporting, budget tracking, forecasting, and cost analysis.
• Ability to work with financial data accurately and prepare clear management reports.
• Power BI knowledge is a plus.

Professional Skills:

• Strong organizational and time-management skills.
• Ability to multitask and manage multiple priorities.
• High level of accuracy and attention to detail, particularly when working with financial data.
• Strong analytical and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional and international teams.
• Comfortable working in a diverse and multicultural environment.
• Professionalism, discretion, and ability to handle confidential financial and business information.