Property Coordinator - Accounts Payable Specialist
Lincoln Property Company
Charlotte
As an LPC Property Coordinator, you will be responsible for supporting a team that manages one or more assets to provide client deliverables and customer service to building tenants to help maintain and increase the value of the asset. This is a hybrid role, requiring a minimum of three days per week in the office. This role requires working in office during standard business hours.
Essential Duties and Responsibilities
- Receive hard copy invoices, electronic invoices and other invoices as otherwise distributed by the owners/clients/service providers.
- Monitor and engage Outlook inboxes established for invoice receipt.
- Log into appropriate vendor, utility provider and other online accounts to retrieve invoices for the assigned property(s).
- Enter and upload all property invoices into property tracking systems and client / owner software (Yardi / MRI / AvidXChange)
- Attach appropriate backup such as inspection reports, delivery tickets, etc. to invoice in software system.
- Verify invoices or bills against work orders, tenant requests, operating budgets, purchase orders or other records, ensures items to be paid are allocated correctly and in accordance with client/owner instructions.
- Researches billing discrepancies or missing payments and works with property management team to address the discrepancies.
- Work closely and communicates with property management team, building engineers, operations team and the owner/client to review invoices, verify accuracy and input into appropriate AP software.
- Establish and maintain positive relationships with vendors, tenants and customers.
- Reconcile vendor accounts
- Supports the property manager in the review of financial reports, operating statements, budget development and variance analysis.
- Enters and maintains invoices and payables data into property trackers and shared folders established for the property(s).
- Answer phones and assist with Tenant, customer and vendor needs.
- Respond to inquiries by providing routine information and or taking and delivering messages.
- Maintain record keeping and filing systems; classify, sort and file invoices and payables support.
- Maintain vendor and tenant files
- Work closely with the property management team to track invoice payments, Tenant billings and other billable items.
Qualifications
- team to track invoice payments, Tenant billings and other billable items.
Desired Competency, Experience and Skills:
- Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred.
- Minimum of 2 years previous customer service experience. Commercial property management experience preferred.
- Experience with Yardi software and payables module is required
- Experience with MRI and AvidXChange preferred
- Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases preferred.
- Possess professional demeanor and excellent interpersonal skills.
- Have access to reliable transportation and maintain a valid driver's license.
- Computer literate and proficient on MS Word, Excel, PowerPoint.
- A high level of energy, drive, and initiative in the pursuit of job goals.
- Strong organizational skills; ability to self-start and multi-task.
- Advanced oral and written communications.
- Strong work ethic and positive attitude.
- Works well in a team focused atmosphere.
- Strong attention to detail.
Physical Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Works with engineers and vendors to track building maintenance activities. Infrequent travel required.
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
#ZIP
Why Lincoln?
At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.
About Lincoln Property Company
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com.
Benefits:
Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:
- Medical insurance
- Dental insurance
- Vision insurance
- Company-Paid Life insurance
- Company-Paid Long Term Disability
- Accidental Death & Dismemberment (AD&D) coverage
- 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
- Flexible Time Off (FTO) or vacation benefits, depending on position classification
- Paid sick leave and other legally required leave programs
- Employee assistance and wellness programs where available
- Company-paid holidays
- Additional voluntary benefit offerings that may vary by location and position
Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.
Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.
Equal Employment Opportunity- Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit, qualifications, and business needs. Lincoln does not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other status protected by federal, state, or local law. Applicants and employees may raise concerns regarding discrimination, harassment, accommodation, or retaliation without fear of reprisal.
Compensation- Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.
Reasonable Accommodation: Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application, interview, and employment process. If you require an accommodation to participate in the job application or interview process, or to perform the essential functions of a role, please contact Human Resources at [email protected]. Requests for accommodation will be treated confidentially to the extent permitted by law.
Work Authorization/ E-Verify- Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas, including H-1B, for this position at this time.
Background Check- Employment offers are contingent upon the successful completion of a background investigation, which may include verification of prior employment, education, criminal history, and other checks as permitted by applicable federal, state, and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR), financial background check, etc.)
Health and Safety- Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.
Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
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