Position Summary Delart Information Technology Co., Ltd. is establishing a new affiliated entity in Hong Kong and expanding its local operations. We are looking for a hands-on HR & Operations Manager to support the day-to-day administrative, payroll, HR, finance coordination, and office operations of our Hong Kong entity. This position will serve as the primary onsite administrative and employee-support contact for Delart Hong Kong. The role will work closely with external service providers, including our payroll provider, immigration counsel, and finance/accounting consultant, as well as Delart's regional and global teams. This is a hands-on role suited for someone who is comfortable managing a variety of operational responsibilities rather than focusing on one specialized function.

Key Responsibilities (but not limited to):

Payroll & HR

• Coordinate with Delart’s local third-party payroll provider to process monthly payroll for Hong Kong employees once hired, with the ability to support payroll operations as the local team grows.
• Collect and review payroll inputs, including new hires, compensation changes, leave information, reimbursements, and other payroll-related adjustments.
• Maintain accurate employee records and support employee onboarding and offboarding activities.
• Coordinate required payroll, MPF, and other employee-related administrative matters with external providers.
• Respond to routine employee questions regarding payroll, HR processes, benefits, and company procedures.
• Assist employees with routine operational or administrative issues that arise onsite.

Immigration & Work Authorization

• Coordinate with Delart's immigration provider in Hong Kong regarding work visa and work authorization matters for employees who require sponsorship.
• Gather supporting documents and information from employees and internal stakeholders for immigration filings.
• Track immigration cases, deadlines, renewals, and required documentation.
• Serve as the internal point of contact between employees, Delart, and external immigration counsel.

Finance & Entity Administration

• Research and assist local payroll and accounting vendor setups.
• Work closely with Delart's part-time finance and accounting consultant to support the ongoing administration of the Hong Kong entity.
• Assist with invoice documentation, expense records, vendor payments, and basic financial administration.
• Support coordination related to the company's Hong Kong bank account and banking documentation.
• Maintain organized corporate, financial, and administrative records.
• Coordinate with external accountants, consultants, banks, and other service providers as needed.

Office and Lab Management

• Be onsite at the Delart Hong Kong office and serve as the primary administrative point of contact for employees and visitors.
• Support employee onboarding, office and labs access, badge administration, workplace inquiries, and general onsite needs
• Serve as the primary administrative and security point of contact for visitors, employees, deliveries, and package receipt.
• Coordinate office access, labs, visitor management, deliveries, vendors, and other basic office administration.
• Help maintain a professional, organized, and secure office and lab environment.
• Manage the daily operations of the HK office and on-site laboratory.
• Implement and oversee access control procedures for personnel, office, labs and materials.
• Maintain laboratory safety protocols, manage lab equipment, and ensure a clean and organized lab environment.
• Coordinate with vendors for office and lab supplies, equipment maintenance, and other services white tracking lab inventory and ingoing and outgoing supplies.

General Operations

• Support general business and administrative activities for the Hong Kong entity.
• Coordinate with Delart's Operations Manager in Shenzhen regarding operational matters affecting the Hong Kong office or lab.
• Assist with local vendor coordination, purchasing, documentation, and office-related requests.
• Maintain internal trackers, records, and operational documentation.
• Support ad hoc projects and other operational needs as the Hong Kong organization grows.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Finance, Operations, or a related field required.
• Approximately 4 to 5 years of experience in HR operations, payroll administration, office operations, business administration, or a similar role.
• Experience coordinating payroll in Hong Kong; familiarity with Hong Kong payroll practices and MPF requirements.
• Experience working with external payroll, immigration, accounting, or professional service providers.
• Strong organizational skills with the ability to manage multiple administrative responsibilities simultaneously.
• Comfortable working independently and being the primary onsite administrative and security point of contact for a small office.
• Strong attention to detail, particularly when handling payroll, employee information, financial documentation, and immigration records.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar business tools.
• Professional fluency in English required
• Cantonese and/or Mandarin would be beneficial for working with local vendors and regional teams.

Ideal Candidate The ideal candidate is a hands-on, resourceful operations professional who is comfortable managing a broad range of responsibilities, including payroll coordination, employee support, office administration, immigration coordination, and basic finance-related activities.

This role is well suited for someone who thrives in a fast-paced, growing environment, takes pride in the quality and ownership of their work, and is comfortable navigating evolving processes and priorities. The successful candidate should be able to work independently with minimal supervision, collaborate effectively with team members, take initiative, and proactively identify what needs to be done without requiring constant direction or follow-up.

They should also have a continuous-improvement mindset, looking for ways to make processes more efficient, organized, and seamless as the business grows. The ideal candidate knows when and how to ask the right questions, seeks clarification when needed, and is comfortable making sound day-to-day decisions within their area of responsibility.