Senior Executive Administrative Assistant / Task Order Project Manager

Responsibilities and Duties:

• Provide Leadership and clear, positive direction for a team of nine (9) Executive Assistant (EA) staff across four locations all directly supporting Senior Government Leaders.
• Ensure delivery of contract requirements using experience and proactive problem solving.
• Support the client as a Senior Executive Assistant when needed and temporarily backfill any role on the team.
• Ensure seamless team-focused operations by the EAs to support the client’s Mission.
• Lead and Manage proactively identifying potential process improvements to improve support for the client’s Mission.
• Drive the EA’s #1 mission to make the Government Leadership successful.
• Drive proactive problem solving and planning that includes the standard practice of creating backup plans and redundancy to avoid a single point of failure.
• Drive the standard practice of responding immediately and with a sense of urgency to any request from the client or suggested change from the client.
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Ensure EAs follow standard operating procedures (SOPs). Conduct periodic review of SOPs to ensure best practices are applied to ensure continuous process improvement.
• Approve work schedules and coverage requirements for the team at all four locations.
• Create, provide quality assurance review, and submit monthly reports and deliverables to the client on time and free of errors.
• Work with Division Director and Vice President to set budget for the project to ensure financial success.
• Must be able to work onsite each working weekday.

Basic Qualifications:

• Minimum of Five (5) years’ relevant experience
• Minimum of Five (5) years’ leadership experience with progressively greater responsibilities
• Bachelor’s degree
• Must be a US Citizen
• Must possess a DOD Secret Security clearance
• Expert level experience with Microsoft Office products and Office Automation
• Prior experience with DoD (Department of Defense) or equivalent is strongly preferred
• Experience in executive level administrative support or supporting senior management officials at the flag/General Officer/Senior Executive/GS-15 or O-6 level
• Project Management Professional (PMP) certification preferred but not required at start.