Role Overview

Authentic is looking for a part-time Office Manager to keep our Dayton office running smoothly. This role is the go-to person for everything office-related — facilities, supplies, vendors, and day-to-day logistics — working closely with People Operations, and also extending that same support to employees and visitors.

This is a great fit for someone who's organized, self-directed, and enjoys being the person who makes an office feel well cared for, without needing a lot of oversight to get there.

Job Responsibilities

Own day-to-day office operations so the workplace stays clean, stocked, organized, and ready for employees and visitors.

Office operations & supplies

• Monitor inventory and restock snacks, beverages, kitchen items, toiletries, and general office supplies
• Manage office supply procurement and ordering to maintain inventory levels within budget
• Keep conference rooms, common areas, kitchens, storage spaces, and supply areas organized
• Conduct regular office walkthroughs and address routine needs before they become larger issues

Onboarding, visitors & events

• Keep onboarding materials stocked and prepare desks and shared spaces for new hires, visitors, and traveling team members
• Set up monitors and basic office equipment, escalating technical issues to IT when needed
• Coordinate weekly Dayton office team lunches, including headcount, dietary restrictions, ordering, delivery, setup, and cleanup
• Assist with office outings, off-sites, holiday celebrations, and employee-recognition activities
• Research venues and vendors and coordinate RSVPs, food, supplies, decorations, transportation, and day-of logistics

Facilities & vendor management

• Serve as the day-to-day contact for the property manager, cleaners, delivery teams, and routine office vendors
• Report, track, and follow up on facilities issues around the office
• Coordinate approved office services and projects as needed
• Track quotes, invoices, delivery dates, installation schedules, and outstanding vendor follow-ups

Escalate sensitive, urgent, or higher-cost decisions to People Operations Associate.

Required Skills and Experience

• 1+ years of experience in office management, facilities, administrative, or hospitality roles preferred
• Reliable and consistent — someone the team can count on to show up and follow through
• Proactive and comfortable working independently, managing multiple priorities with minimal oversight
• Comfortable being on your feet and moving often throughout the day (restocking, setup/cleanup, light lifting, walking the office)
• Strong organizational skills and high attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office/Google Workspace and general office technology
• Based in or near Dayton, Ohio, and able to be onsite during scheduled office hours

Preferred

• Experience coordinating vendors or tracking budgets, quotes, and invoices
• Experience planning office events, off-sites, or employee-recognition activities
• Experience coordinating with People/HR or property management/facilities teams
• Insurance or financial services industry experience is a plus, though not required

Position Details

Part-time, 20–25 hours per week, onsite in our Dayton, Ohio office.