The Office Manager will be the core of our Helsinki office, ensuring a smooth, positive, and productive working environment for all employees. This role is essential for maintaining our company culture, managing facilities, and supporting the day-to-day operations that keep Oura moving forward.

Key Responsibilities

• Employee Experience & Culture: Act as a key point of contact for employees regarding office needs. Organize and support internal events and special occasions to foster a positive work environment. Act as the soul of the office.
• Facilities Management: Oversee the physical office space, including maintenance, repairs, security, and cleanliness. Coordinate with landlords, vendors and service providers.
• Operations & Administration:. Organizing and distributing incoming mail and outgoing mail/ deliveries with couriers (like UPS, producing labels, packaging etc.). Internal communication of office related and general daily issues as needed. Manage office budgets, inventory of supplies, and equipment procurement
• Onboarding Support: Supporting HR in different employee onboarding and offboarding tasks (keys, ID card, swag, Oura discount codes, office tours etc.)
• Health & Safety: Ensure and proactively develop the office compliance with all health and safety regulations and company practices. Maintain an emergency preparedness plan. Participate in the Occupational Health and Safety committee work.

What You Will Bring

• 3 + years proven experience as an Office Manager, Administrative Assistant, or similar role
• A proactive, positive, and resourceful, customer oriented attitude, with a passion for creating a great workplace.
• Ability to meet people with empathy
• Strong organizational, time management, and problem-solving skills.
• Proven project management skills
• Excellent verbal and written communication skills in Finnish and in English
• Proficiency with office management software and Google Workspace
• Ability to handle confidential information with discretion.

What we have to offer

• Exciting and fast paced international environment in a growth company
• Supportive team of office admins
• Enhanced occupational health care
• Lunch benefit
• Fringe benefits
• Personal Oura Ring plus lifetime membership
• Friends & Family discount code

If this sounds like the next step for you, please send us your application and CV as soon as possible. We aim to start interviewing as soon as suitable candidates are found.