RESPONSIBILITIES

• Support development and implementation of the project procurement strategy and procurement plan.
• Coordinate procurement of major equipment, materials, systems, and subcontracted packages.
• Distinguish and track Owner-Furnished Contractor-Installed (OFCI) and Contractor-Furnished Contractor-Installed (CFCI) scope.
• Prepare and review RFQs, RFPs, tender documentation, and procurement packages.
• Coordinate with engineering and design teams to ensure procurement packages comply with technical specifications and project requirements.
• Support technical and commercial bid evaluations and prepare comparison reports.
• Review vendor and contractor technical and commercial proposals.
• Support vendor prequalification, evaluation, selection, and negotiations.
• Prepare award recommendations for the Client’s approval.
• Perform expediting, delivery tracking, and Factory Acceptance Testing (FAT) coordination through to site.
• Monitor procurement schedules and long-lead equipment against the approved project schedule.
• Maintain long-lead equipment trackers covering procurement milestones, manufacturing, FAT, shipping, and site delivery.
• Coordinate delivery dates with contractors and vendors, ensuring alignment with site readiness, installation sequencing, and the project critical path.
• Facilitate periodic long-lead equipment coordination meetings and follow up on actions, risks, and logistics constraints.
• Track vendor submittals, technical approvals, manufacturing status, and delivery milestones.
• Align vendor submittal review and approval cycles with procurement schedules, installation sequencing, and commissioning stage gates.
• Monitor purchase orders and vendor performance.
• Support expediting of critical equipment and materials.
• Coordinate Factory Acceptance Testing and equipment inspections, including scheduling and witness attendance.
• Coordinate shipping, customs clearance, and site logistics with logistics providers and contractors.
• Identify procurement delays, supply-chain constraints, and risks and recommend mitigation actions.
• Coordinate with contractors, vendors, logistics teams, construction, commissioning, project controls, document control, and commercial teams.
• Participate in vendor meetings, progress reviews, and factory coordination meetings.
• Support procurement-related variations, change orders, and claims.
• Maintain procurement trackers, status reports, and supporting documentation within the project EDMS / PMIS.
• Prepare regular procurement progress reports highlighting risks, delays, critical items, and required actions.
• Coordinate handover of vendor documentation, including technical submittals, O&M manuals, warranties, and test certificates, into the project EDMS.
• Ensure vendor documentation is available for commissioning, handover, and project closeout.
• Escalate matters exceeding the PMC’s delegated authority to the Procurement / Tendering Lead and Project / Site Director.
• Ensure procurement activities comply with project procedures, contractual requirements, and applicable governance requirements.
• Handle sensitive commercial, pricing, and vendor information confidentially.

QUALIFICATIONS

Required Qualifications

• Bachelor’s degree in Mechanical Engineering, Electrical Engineering, Supply Chain Management, Procurement, Construction Management, or a related discipline.
• 3–5 years of procurement experience on construction, infrastructure, or major engineering projects.
• Experience procuring major equipment, materials, and long-lead packages.
• Strong understanding of technical procurement and tendering processes.
• Experience preparing and reviewing RFQs, RFPs, tender documentation, and procurement packages.
• Experience conducting technical and commercial bid evaluations and preparing comparison reports.
• Knowledge of vendor prequalification, evaluation, selection, and procurement recommendations.
• Experience managing procurement schedules and long-lead equipment trackers.
• Understanding of OFCI and CFCI procurement arrangements.
• Experience with purchase order tracking, expediting, and vendor performance monitoring.
• Knowledge of general procurement guidelines and relevant laws and regulations.
• Knowledge of logistics and delivery coordination, including Incoterms, shipping, and customs clearance.
• Experience coordinating Factory Acceptance Testing and equipment inspections.
• Ability to read and interpret technical specifications, datasheets, and drawings.
• Strong procurement reporting skills.
• Good negotiation, communication, and stakeholder coordination skills.
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
• Experience with ERP or procurement systems such as SAP, Oracle, or equivalent.
• Fluent written and spoken English, with the ability to draft clear technical and commercial correspondence.

Preferred Qualifications

• Experience on data center, hyperscale, mission-critical, or industrial projects.
• Experience procuring mission-critical long-lead equipment, including:

  • Switchgear

  • Transformers

  • Generators

  • UPS systems

  • Chillers

  • CRAH / CRAC units

  • BMS / EPMS systems

• Experience within a PMC, consultant, or Owner’s Representative environment.
• Knowledge of FIDIC or similar construction contracts.
• Knowledge of KSA and GCC procurement practices and local vendor markets.
• Understanding of Saudi local content requirements.
• CIPS, CPSM, or equivalent procurement certification.
• Experience with international suppliers, OEMs, and regional logistics providers.
• Familiarity with electronic document management and project management information systems.

POSITION DETAILS

• Position: PMC Procurement Engineer / Specialist
• Department: Project Management / Procurement
• Location: Riyadh, Saudi Arabia
• Work Setting: Onsite
• Environment: Project Management Consultancy (PMC)
• Industry: Data Centers / Mission-Critical / Infrastructure

PRODUCTIVITY TOOLS

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• SAP
• Oracle
• ERP / Procurement Systems
• EDMS / PMIS Platforms
• Procurement Tracking Tools
• Long-Lead Equipment Trackers
• Vendor and Delivery Monitoring Systems