Calendar Clerk

In conjunction with other team members, the Office Clerk for the Calendar Department is responsible for sending out legal notices and maintaining attorney calendars for all Albert & Mackenzie's offices. It is a fast-paced, high volume position, that requires critical thinking skills, and the ability to problem-solve. With exposure to many facets of the firm, the Calendar Clerk is an excellent entry into a law firm environment for the right candidate.

Responsibilities / Duties:

• Generate and send out hearing notices to parties
• Schedule applicant depositions and doctor depositions as requested by attorneys
• Set up meetings and conference calls
• Record all deposition information in case management software and Outlook calendar
• Arrange court reporter, interpreter, transportation, as needed and notice all parties
• Review notices of depositions sent by other parties and record in Helix and calendar
• Calendar vacations, appointments and any possible conflicts for attorneys in Helix calendar
• Process all Notice of Hearings from WCAB, including entering information into Helix, notifying handling attorney, sending notices to parties
• Use EAMS search tool as necessary to confirm case parties/Update parties
• For doctor depositions, request payment from client using appropriate form letter. Follow up that payment is received on timely basis
• Record all information related to depositions into Helix
• Print, arrange and tab documents for walk through
• Confirm all depositions with AA’s office, court reporter's office and interpreter's office
• Assist with other tasks as needed

Skills and Experience:

• Extremely detail oriented, have the ability to prioritize multiple tasks, and have excellent follow through
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office software, especially Outlook, Word, and Excel are desired. Knowledge of case management and/or E-filing a plus.

Physical Requirements:

• Sufficient dexterity to operate a keyboard and other office equipment, and movement throughout office spaces.
• Ability to provide communication via phone, email, and in-person interactions through verbal and electronic communication.
• Ability to sit or stand at a desk for extended periods while working on a computer.
• Ability to observe details, read printed materials, and view computer screens.
• Ability to understand and efficiently use specific software programs and associated websites.
• Ability to lift and/or move items up to 20 pounds (e.g., boxes of supplies, office materials, etc.).
• Ability to travel to the office and off-site locations.