Job Description

AFS is seeking a remote Vendor Management Analyst to be responsible for supporting vendor management functions. The Vendor Management Analyst will learn and utilize tools and systems such as Cost Point, Salesforce, Power BI Reporting, and client dual time keeping systems. Primary responsibilities include creating purchase requisitions, change requests, PO Invoice tracking, PO/CR trackers, and attending any AFS vendor related initiatives. The team member will manage the AFS Sub timesheet system, generate timesheet reports, and manage subcontractor project workforce submissions.

The Work:

• Sub Time activities including coordinating setup of resource assignments, troubleshooting access and time entry/submission issues, communication to resources about access updates, missing time and approval follow-ups, coordination with Sub Time team to resolve outstanding actions and updates.
• Purchase order setup, maintenance, and monitoring including submission of purchase requisitions, submission of change requests, monitoring approval status and sending follow-ups, monitoring end dates and funding levels to identify necessary updates, coordination with programs on purchase order needs.
• Invoice payment including review for accuracy, submission to accounts payable, voucher approvals, monitoring status, and communicating updates to vendors.
• Coordination with internal and external stakeholders to promote smooth roll-on process for subcontractor resources, procurement of HW/SW and other non-labor costs, and payment to vendors.

Here's what you need:

• Demonstrated Microsoft Excel skills, such as Vlookup/Xlookup, PivotTables, and formulas.
• 1+ years of experience managing schedules, tasks, and priorities.
• Experience working with financial data, invoicing, or forecasting.
• PMO or project coordination experience.
• Experience consolidating and analyzing large datasets for reporting and forecasting.
• Experience using AI tools to clean, organize, and analyze data.

Bonus points if you have:

• PowerBI
• Strong time management and multi-tasking skills.
• Strong professional written communication skills.
• Strong analytical skills and attention to detail.

Security Clearance:

• Must have an active Secret clearance.